Maile Albina

Many of us don’t really know what an Administrative Assistant is.  What should be known, is that without Admin Assistants, any office could be chaotic!

The role of an Administrative Assistant is vital, and as you may know  most companies do have at least one.  *The role of the Administrative Assistant is to keep the office organized and to ensure everything runs smoothly.* The job description of an Administrative Assistant can vary from company  to company. Basically the Admin Assistants, are there to assist in any way, to any of the departments (hence the name).

Basic Admin Assistants  usually just do the basics; answering the phone, dealing with cold call clients, couriers, ordering supplies and filing paperwork. Some may even deal with tidying up the office! Intermediate – advanced Admin Assistants; depending on how your company rates you on the scale; could have you doing their invoice reconciliations,  formally writing letters, scheduling meetings, making travel arrangements, managing files, formatting excel spreadsheets. More experienced Admin Assistants, could also be given the same tasks as an Accounting Clerk. For example: dealing with vendors/customers, doing collection calls, processing payments, data-entry, budgeting, expense reports, bank deposits, aged trial balances, faxing reports, matching up packing slips/work orders, with the actual invoice; all these things are very important. Sometimes the other employee’s don’t have time to complete all their daily duties, and without you crucial jobs would not be completed.

As years go by, the Admin Assistant is becoming more and more crucial to all companies. They keep learning more and more important tasks. Take away the Admin Assistant and then see how the company falls apart!!

*source: Admin